Invoices that reconcile themselves.
Rates locked at booking, a line for every shift, one invoice a week, and payment options that suit your school. Fewer surprises at month end.
- Mon 6 Oct · Tom Nguyen · Year 6CC-4410$650.00
- Tue 7 Oct · Sarah Mitchell · Year 4CC-4410$650.00
- Thu 9 Oct · Mei Chen · Prep (AM)CC-4420$357.50
Six steps. Zero retyping.
- 1Rate locked
Your agreed rate card is snapshotted onto the shift the moment it's booked. Later changes never touch it.
- 2Hours approved
An approver checks the timesheet. Approval locks it and creates exactly one invoice line.
- 3Weekly invoice
One invoice a week per school: a line for every shift, its PO or cost centre, and GST.
- 4Paid your way
Bank transfer, or pay online from the invoice by card or BECS direct debit.
- 5Reconciled
Online payments apply themselves. Bank payments are reconciled by our finance team.
- 6Corrected properly
Mistakes are fixed with a credit note, never a quiet edit. It all syncs to Xero when connected.
Money, in plain English.
How often are we invoiced?
Weekly. Each invoice covers that week's approved shifts, with a line per shift showing the teacher, date, hours, PO or cost centre and GST.
How can we pay?
By bank transfer, or online from the invoice by card or BECS direct debit. Card payments carry a surcharge, 1.75% + GST by default and never more than 3%, shown as its own line before you confirm. Bank transfer and BECS direct debit are never surcharged.
Can we require a PO on every booking?
Yes. A school admin or finance user can make the PO mandatory, so no request goes out without one.
What if an invoice is wrong?
Query it with us. Approved amounts are never edited in place. We issue a credit note and, if needed, a corrected line, so your records always reconcile.
Does it work with Xero?
Yes. Invoices, credit notes and payments can sync to your Xero organisation once connected. CSV exports work with any other system.
See exactly what lands in your inbox.
An illustrated sample invoice, line by line, with notes on every field.